Precinct Caucus/Ward Convention
Agenda - Precinct Caucuses
Opening - Flag Ceremony –
Sign-in, distribute resolutions and
review process for delegate selection and
Select resolution committee members
Select Ward Convention Delegates -
report results to Credentials.
Agenda - Ward 3 Convention
Open Convention -
Select Convention Chair, adopt rules, other
Elect Ward Officers – Chair, Assoc. Chair,
Treasurer, and Affirmative Action Officer
Select Delegates to the City DFL
Explanations of the Combined Caucus/Convention Process
Hearing challenges – seating participants in correct precincts
Registration of proposed subcaucuses
Resolution consideration (until walking subcaucus begins)
Updates of walking subcaucus process and registered subcaucuses
Addresses by DFL leaders
GOVERNING AUTHORITY AND AGENDA
1. Upon all matters not governed by the Official Call, the Saint Paul City DFL Party Constitution and Bylaws, the Ward Constitution and Bylaws, and these Rules, Robert's Rules of Order- most recently revised shall govern. Provisions of the Official Call shall take precedence over any other party rules at any level wherever a conflict exists.
2. A majority vote of the convention is required to adopt these rules and the agenda. To debate or amend these rules or the agenda before they are adopted by the convention requires a two-thirds vote of the convention.
3. The quorum for conducting any business of the convention is a majority of the delegates and upgraded alternates.
SEATING OF DELEGATES AND ALTERNATES
4. Registration of delegates and alternates to the convention shall continue until adjournment.
5. Each precinct delegation shall elect one or more delegation chairs. The Convention Chair shall instruct the convention as to the duties each delegation chair will be expected to perform during the convention. The name of each delegation chair shall be reported to the Convention Chair. Any delegate may be elected delegation chair.
6. The seating of delegates and alternates shall be governed by the following:
a. All registered delegates (not alternates) on the temporary roll shall be seated.
b. The convention shall hear and resolve any challenges regarding delegate or alternate seating.
c. All delegates or alternates entitled to be seated after all challenges have been resolved shall receive their credential from the delegation chair. The delegation chair shall report the number of delegates and alternates to the Convention Chair.
d. Alternates shall be upgraded to delegate status as openings appear in the rank order established when the credentials were issued, otherwise by lot.
e. There shall be no upgrading of alternates during any voting process. If the raised alternate is subsequently returned to alternate status, the alternate's delegate badge shall be immediately surrendered to the registration table.
g. Unseated alternates and visitors shall be seated separately from delegates and shall not be allowed on the convention floor during the convention.
GENERAL CONVENTION RULES
7. The convention shall not adjourn until all elections have been held for the following positions:
a. City Convention Delegates and Alternates.
b. Ward Officers.
8. Convention Chairs shall be elected by a plurality vote of the convention. The Convention Chairs may appoint a convention secretary, time-keepers, tellers, sergeants-at-arms, parliamentarians, as needed conduct the convention.
9. For City delegate and alternate elections, there shall be an equal division by gender. Even numbered allocations shall be equally divided. Odd numbered allocations shall be as equally divided as possible. If both delegate and alternate allocations are odd numbered, the imbalance in delegate election must be reversed in favor of the opposite gender in the alternate election.
10. Any unbalanced subcaucus delegation that is not balanced by gender, an odd-numbered subcaucus selected by lot from among those that elected more delegates of the over-represented gender will be instructed by the Convention Chair to exchange one delegate of the over-represented gender for its highest ranking alternate of the opposite gender in the case of City delegates, and to replace a person it had elected with a person of the opposite gender in any other case. Any delegate reduced to alternate status will become the highest ranking alternate of that subcaucus. If balance by gender is still not achieved, the process will be repeated with another odd-numbered subcaucus.
11. Candidates for Ward positions (in Rule 7) shall be nominated without speech, but with two minutes per candidate.
12. If a contest exists, all elections shall be done by secret written ballot. In the event of a tie vote, there will be a run-off ballot including only the names of the tied candidates; if a tie still exists, it will be broken by lot. All other voting shall be by voice vote or standing division unless a secret ballot vote is requested by the Convention Chair or by 1/3 of the delegates present.
13. Convention tellers shall distribute ballots to each precinct’s delegation chair. Ballots shall be distributed only to delegates and upgraded alternates seated under the rules of this convention. These ballots shall be returned by the precinct delegation chair to the tellers.
14. No banners or posters will be placed on the convention platform or in any way obstruct the view of the platform by delegates. All signs and other materials must comply with the rules of the convention facility. There shall be no disruptive demonstrations in the galleries. Each delegation will be responsible for collecting materials and garbage. 15. Incumbent DFL office holders, declared DFL candidates for public office, and other party dignitaries may address the convention at the discretion of the Convention Chair. Such remarks should be limited to two minutes.
ELECTION OF CITY DELEGATES/ALTERNATES
17. The number of City delegates and alternates to be elected by the convention appears at the end of the Official Call. The procedures to be used in the election of delegates and alternates are as follows:
a. The Convention Chair shall determine if a contest exists by a show of hands. If no more want to serve than there are delegate positions, no contest exists and a formal election will not be held.
b. If a contest exists, the Walking Subcaucus system will be used, with an initial period of 15 minutes after nominations are completed to move to the subcaucus of their choice, and will have an additional period of 10 minutes after the preliminary count is announced by the Convention Chair to move among the subcaucuses.
ELECTION OF PARTY OFFICERS
18. Two Co-chairs (of opposing genders), a Secretary/Treasurer, and an Affirmative Action Officer shall be elected by a majority vote. Voting will be conducted by separate ballot for each position. If none of the nominees for an office receives a majority vote on a ballot, the nominee with the least number of votes will be dropped on the next ballot, provided that at least two candidates remain on that ballot.
19. Other nominations and all seconds shall be made from the floor without speeches.
20. When the convention reconvenes following any election conducted using proportional representation, the persons elected (with their ranking, where applicable) shall be reported to the Convention Chair. The Convention Chair shall insure that each election complies with the requirements regarding equal division by gender.
SPEECH AND DEBATE RULES
21. No delegate may speak until recognized by the Convention Chair. Speakers will first state their name and precinct. No person may speak more than once on an item of business until all others on that side who wish to do so have had an opportunity.
22. Unless otherwise provided for in these rules, no delegate shall speak for more than two minutes on any item. The chair will rotate speaking privileges among floor microphones and between proponents and opponents of a measure to the extent possible. Debate will end when three speakers have been heard on each side.
23. Any motion to reconsider is in order and will require a two-thirds vote.