2001 Saint Paul City DFL Ward 3 Convention Rules
GOVERNING AUTHORITY AND AGENDA
1. Upon all matters not governed by the Official Call, the Saint Paul City DFL Party Constitution and Bylaws, the Ward Constitution and Bylaws, and these Rules, Robert's Rules of Order- most recently revised shall govern. Provisions of the Official Call shall take precedence over any other party rules at any level wherever a conflict exists.
2. A majority vote of the convention is required to adopt these rules and the agenda. To debate or amend these rules or the agenda before they are adopted by the convention requires a two-thirds vote of the convention. Once adopted, these rules and the agenda shall govern unless suspended or modified by a two-thirds vote of the convention.
3. The quorum for conducting any business of the convention is a majority of the registered delegates (including upgraded alternates).
SEATING OF DELEGATES AND ALTERNATES
4. Registration of delegates and alternates to the convention shall continue until adjournment.
5. Each precinct delegation shall elect one or more delegation chairs for purposes of alternate seating, roll calls and ballot voting.. The Convention Chair shall instruct the convention as to the duties each delegation chair will be expected to perform during the convention. The name of each delegation chair shall be reported promptly to the Convention Chair. Any delegate shall be eligible for election as delegation chair.
6. The seating of delegates and alternates shall be governed by the following:
a. All registered delegates (not alternates) on the temporary roll shall be seated.
b. The convention shall hear and resolve any challenges regarding delegate or alternate seating pursuant to the Official Call.
c. Any delegates or alternates entitled to be seated after all challenges have been resolved shall go to the registration table with their delegation chair so that proper seating can be arranged. As soon as practicable after verification of a quorum, the registration staff shall function inside the convention hall so as to permit its members to maintain a consistent and accurate delegate count by precincts while participating as convention delegates.
d. Alternates elected at large shall be upgraded to delegate status according to their numerical ranking on the precinct report. Alternates elected through subcaucus voting systems will be upgraded to delegate status in the order reported within their subcaucus. If there are no alternates available within a subcaucus, alternates will be raised by lot from among the highest ranking alternates within the other subcaucuses. Each subcaucus will be represented in the lot system in proportion to its delegate allocation strength.
e. The registration staff shall issue identification badges to delegates, alternates and visitors during the registration process. Badges issued to each group shall be of a different color.
f. A temporary delegate badge shall be issued to an appropriate alternate when the alternate is raised to delegate status. There shall be no upgrading of alternates during any voting process. If the raised alternate is subsequently returned to alternate status, the alternate's delegate badge shall be immediately surrendered to the registration table.
g. Unseated alternates and visitors shall be seated separately from delegates and shall not be allowed on the convention floor during the convention.
GENERAL CONVENTION RULES
7. The convention shall not adjourn until all elections have been held for the following positions:
a. City Convention Delegates and Alternates.
b. Ward Officers.
8. One or more Convention Chairs, with gender balance, if applicable, shall be elected by a plurality vote of the convention. The Convention Chairs may appoint a convention secretary, time-keepers, judges, clerks, tellers, sergeants-at-arms, parliamentarians, pages and other assistants as they deem necessary to conduct convention business.
9. For City delegate and alternate elections, there shall be an equal division by gender. Even numbered allocations shall be equally divided. Odd numbered allocations shall be as equally divided as possible. If both delegate and alternate allocations are odd numbered, the imbalance in delegate election must be reversed in favor of the opposite gender in the alternate election.
10. If elections take place by subcaucus and the resulting delegation is not balanced by gender, an odd-numbered subcaucus selected by lot from among those that elected more delegates of the over-represented gender will be instructed by the Convention Chair to exchange one delegate of the over-represented gender for its highest ranking alternate of the opposite gender in the case of City delegates, and to replace a person it had elected with a person of the opposite gender in any other case. Any delegate reduced to alternate status will become the highest ranking alternate of that subcaucus. If balance by gender is still not achieved, the process will be repeated with another odd-numbered subcaucus.
11. Candidates for elective positions listed in Rule 7 shall be nominated without speech, but each candidate may have two minutes to use as he or she wishes.
12. If a contest exists, all elections shall be done by secret written ballot. In the event of a tie vote, there will be a run-off ballot including only the names of the tied candidates; if a tie still exists, it will be broken by lot. All other voting shall be by voice vote or standing division unless a secret ballot vote is requested by the Convention Chair or by 1/3 of the delegates present.
13. Convention tellers shall distribute ballots to the chair of each precinct delegation on matters to be determined by secret ballot. Ballots shall be distributed only to delegates and upgraded alternates seated under the rules of this convention. These ballots shall be returned by the precinct delegation chair to the tellers.
14. Smoking and use of intoxicants is prohibited on the convention floor. No smoking is allowed in the hallways adjacent to the convention hall, or outside the main entry to the building. All persons shall comply with any additional rules established by the convention facility.
15. No person may place any banners or posters on the convention platform or in any way obstruct the view of the platform by delegates. All signs and other materials must comply with the rules of the convention facility, and with any additional rules and procedures established by the County Unit/Senate District central committee. Campaign literature may not be distributed in the convention hall after balloting has begun. No moving demonstrations are permitted during balloting. There shall be no disruptive demonstrations in the galleries. Each delegation will be responsible for collecting materials and garbage. Whistles, air horns, bull horns, and strobe lights or other similar devices will not be allowed during the convention in the convention hall.
16. Incumbent DFL office holders, declared DFL candidates for public office, and other party dignitaries may address the convention at the discretion of the Convention Chair. Such visitors will be requested to limit their remarks to no more than two minutes.
ELECTION OF CITY DELEGATES/ALTERNATES
17. The number of City delegates and alternates to be elected by the convention appears at the end of the Official Call. The procedures to be used in the election of delegates and alternates are as follows:
a. The Convention Chair shall determine if a contest exists by a show of hands. If no more want to serve than there are delegate positions, no contest exists and a formal election will not be held.
b. If a contest exists, the Convention Chair shall ask for a show of hands on proportional voting. If delegates equal to the number represented by one State Convention delegate want proportional voting, it must be used. If proportional voting is not used, the convention will elect State Convention delegates by majority vote. Alternates will be nominated and elected in a similar fashion.
c. The number of votes each alternate receives will be recorded for use in alternate ranking at the Convention. Even if no contest exists for alternate selection, the vote must be taken to determine this ranking. Any ties will be broken by lot.
d. If proportional voting is used, the convention will adopt by majority vote a subcaucus system permitted by the 2001 Official Call. The election will be conducted using the procedures specified in the Call for the system that was selected. If the Walking Subcaucus system is used, delegates will have an initial period of 15 minutes after subcaucus nominations are completed to move to the subcaucus of their choice, and will have an additional period of 15 minutes after the preliminary count is announced by the Convention Chair to move among the subcaucuses.
ELECTION OF PARTY OFFICERS
18. Two Co-chairs (of opposing genders), a Secretary/Treasurer, and an Affirmative Action Officer shall be elected by a majority vote. Voting will be conducted by separate ballot for each position. If none of the nominees for an office receives a majority vote on a ballot, the nominee with the least number of votes will be dropped on the next ballot, provided that at least two candidates remain on that ballot.
19. If the convention has a nominations committee, the report of the committee shall place in nomination the committee's recommendation. Other nominations and all seconds shall be made from the floor without speeches.
20. When the convention reconvenes following any election conducted using proportional representation, the persons elected (with their ranking, where applicable) shall be reported to the Convention Chair. The Convention Chair shall insure that each election complies with the requirements regarding equal division by gender.
SPEECH AND DEBATE RULES
21. No delegate may speak until recognized by the Convention Chair. Speakers will first state their name and precinct. No person may speak more than once on an item of business until all others on that side who wish to do so have had an opportunity.
22. Unless otherwise provided for in these rules, no delegate shall speak for more than two minutes on any item. The chair will rotate speaking privileges among floor microphones and between proponents and opponents of a measure to the extent possible. Debate will terminate when three speakers have been heard on each side.
23. With respect to credentials challenges to delegations, prior to floor debate, speakers on behalf of both the challenged delegation and the challenging delegation shall each be allowed five minutes in total to present their positions, with the challenged delegation speaking last.
24. Any motion to table shall be considered as though it were a motion to postpone indefinitely. A motion to postpone indefinitely does not preclude amendments to the main motion. The motions "to reconsider and enter on the minutes" and "to object to consideration" are not in order. The motion to reconsider is in order and will require a two-thirds vote.
25. Any amendment to a motion or resolution which removes, changes or adds five or more words must be submitted in writing to the Convention Chair before being considered. When the motion to amend is made, it must be seconded by at least one other delegate. Amendments take a majority vote for adoption.
Ward 3 Agenda
2001 City DFL Ward 3 Convention
1. Call to order by the Ward 3 Chair(s) at 2:00 p.m., flag ceremony, and welcome.
2. Reading of Affirmative Action Statement.
3. Resolution of any credentials challenges.
4. Election of Convention Chair(s) and appointment of Convention officers.
5. Adoption of Rules and Agenda.
6. Officer reports, if any.
7. Election of Party Officers:
a. Co-chairs (must be opposing genders).
b. Secretary/ Treasurer
c. Affirmative Action Officer
8. Consideration of amendments to Ward 3 Constitution/By-laws, if any.
9. Election of City Convention Delegates and Alternates.
10. Other Business.
12. City Delegates and Alternates meet to select Committee members.